BEAR RIVER RIDERS 5th ANNUAL AWARDS BANQUET Saturday, November 6th, 2010 Evanston Machine Shop * Evanston, Wyoming Dinner at 6:00 PM * Awards at 7:00 PM Dinner Catered By: Youth Menu: Chicken Strips, french fries, brownies and ice cream. Adult Menu: BBQ Beef Briskit, scallop potatoes, macaroni salad, garden salad, roll, brownies and ice cream. Drinks: Lemonaide or water. You may bring your own alcohol if desired (must be of legal age of course!). DINNER TICKET PRICES: Adult (Ages 11 & Over): $20.00 per person Youth (Ages 4 to 10 years old): $10.00 per person Kids (3 & Under): FREE Tickets MUST be purchased in advance (in order to give a food count to the caterer)! NO tickets will be sold at the door, thank you for your cooperation. You may contact the BRR President to purchase your tickets: Crystal Labrum 307-789-8528 Anyone NOT wanting to purchase a dinner ticket may come at 7:00 pm for the awards presentation only at no charge. RAFFLE & AUCTION: Please help support BRR by bringing a raffle or auction item to donate if possible. Thank you! Tickets for general raffle items will be sold for $2 each or three (3) tickets can be purchased for $5. One FREE raffle ticket (door prize) is included with each dinner ticket. (Must be present to win these!) There will be MANY wonderful raffle and auction items during the banquet, donated by various club members and businesses, you wont want to miss out! ANNUAL CALL FOR NOMINATIONS & ELECTIONS! The BRR will elect its 2011 Officers at the November 6th Banquet. Please consider nominating yourself or someone you know for a 2011 position. All nominees must be current BRR members in good standing. Any new nominations will be taken at 6:00 pm for write-in candidates. Previous nominations have already been printed on the ballots. Remember, the Bear River Riders is a non-profit organization that runs solely on people that volunteer their time. Offices are: President, Vice President, Secretary, and Treasurer. See job duties below: BEAR RIVER RIDERS BOARD MEMBERS OFFICERS: RESPONSIBILITIES AND AUTHORITY PRESIDENT · Preside over all BRR activities. · Schedule, organize and run Board meetings and General Membership meetings. · Post meeting notices as required, and prepare written meeting agenda. · Authorize other members to carry out specified duties. · Appoint committees when needed to look after the interests of the club. · Keep track of dates for different events. · Attend Board meetings and BRR functions. · Represent the BRR's interests and promote the club whenever and wherever possible. · Advocate Club goals. VICE-PRESIDENT · Oversee sponsorships for the Club. · Assist with organizing Club events. · Assist the President when needed. · Assume President's responsibilities and area of authority when President is absent. · Attend Board meetings and BRR functions. · Represent the BRR's interests and promote the club whenever and wherever possible. · Advocate Club goals. SECRETARY · Record in a book, and present if requested, the minutes of all Board meetings and General Membership meetings. · Maintain club historical records. · Handle written correspondence involving club business or functions. · Handle social correspondence as needed. · Maintain BRR website, ensuring that current and accurate information is posted. · Circulate business notices, special announcements, and other information to membership, via e-mail, as needed. · Schedule, organize, and oversee gymkhana events (date, time, location). · Publicize Club events. · Order ribbons, trophies, prizes, and equipment, as needed. · Maintain gymkhana equipment. · Generate paperwork needed for gymkhanas, including pattern sheets, sign-up sheets, entry form, point tally, etc. · Arrange and prepare for year-end gymkhana awards. · Attend Board meetings and BRR functions. · Represent the BRR's interests and promote the club whenever and wherever possible. · Advocate Club goals. TREASURER · Keep financial record of the club's income and expenses. · Pay bills and distribute funds as needed, with authorization by the board. · Prepare financial statements (income statement, balance sheet, and cash flow statement) at the end of each year. · Maintain balance sheets to account for gymkhana funds/deposits. · Prepare budgets for the next coming year. · Provide a current list of members to the Officers of the Club and keep track of Club membership. · Attend Board meetings and BRR functions. · Represent the BRR's interests and promote the club whenever and wherever possible. · Advocate Club goals. 2010 YEAR-END AWARDS: All Divisions: 1st Place: Montana Silversmiths Trophy Belt Buckle All Divisions: 2nd Place: Trophy Leather Headstall All Divisions: 3rd Place: Trophy Nylon Hanging Grooming Organizer All Divisions: 4th Place: Trophy Noseband Rope Halter w/Lead All Divisions: 5th Place: Trophy Leather Photo Album All Divisions: All Qualifiers: Trophy Wooden Photo Frame w/Photo and Fancy Rosette Ribbon We are looking forward to an exciting night! SEE YOU THERE!